VCFO Service Guide – Management Reporting & Finance Meetings

1. Financial & Management Reporting

Our reporting pack provides clear visibility on the financial health of your business. Reports are generated based on reconciled data entered into your accounting software (e.g., Xero). This includes: 

• Income statements (Profit & Loss account)
• Cash summary
• Balance Sheet
• Accounts Receivables due and Aged Debtors details
• Accounts Payables due and Aged Creditors details

Delivery:

Your report will be sent to you via email, roughly two weeks* after the end of the relevant period.

If your engagement also includes a Finance Meeting, your reporting pack will be sent together with a booking link to schedule your session.

2. Finance Meetings (Monthly or Quarterly)

Finance Meetings provide practical strategic guidance based on your current financial position and business goals. These are available monthly or quarterly, depending on your engagement.

This includes:

• Business cash-flow discussions
• Business financials review & discussions
• Being an independent sounding board for strategic planning relating to business growth

Meeting timing:

Our team will send an email with a booking link after the period has ended, and it has been confirmed that the accounts have been reconciled and are ready for the VCFO to discuss.

Meetings are usually held in the month following the close of the relevant period, for example:

• Monthly VCFO session for the period 01 to 31 January → held in February 
• Quarterly VCFO session for the period 01 Jan to 31 Mar → held in April 

3. If Your Engagement Includes Meetings Only (No Monthly Reporting)

Prior to Each Monthly or Quarterly Meeting, please ensure: 

• Your Xero file is fully reconciled up to the end of the relevant month or quarter.
• Your cash‑flow forecast and/or budget is shared with us if you would like to discuss it. We prefer receiving a live link (Google Drive / OneDrive / SharePoint) with view or edit access, so everyone is working from the same current version.

Note: If you don't have a Cash‑Flow Forecast or Budget, our VCFO team will use your live Xero data and guide you through your cash‑flow or budgeting position. 

Need Help?

If you have questions about your VCFO engagement or want to update your service level, please don't hesitate to contact us at engagements@fullstack.com.au

_{The timing of the report is dependent on when the transactions are fully reconciled. If our team is waiting on documentation or feedback from you to reconcile the transactions, this would prevent them from sending the report.}